Exprivia has always paid close attention to preventing risks that could compromise responsible and sustainable business management, and it is convinced that working in compliance with ethical principles is favourable to its business. Therefore, it combats the occurrence of phenomena deriving from the violation of all regulations governing fairness, honesty and reliability in all internal and external relationships, committing to zero tolerance for corruption in any form whatsoever, reaffirmed both in the Code of Ethics and in the Organisation, Management and Control Model adopted pursuant to Italian Legislative Decree 231/01 since 31/3/2008.
Therefore, Exprivia not only follows the guidelines set forth by the Corporate Governance Code for listed companies issued by Borsa Italiana, but it has also introduced a digital platform that can be used by all stakeholders to report possible unlawful or irregular conduct and violations of company procedures and instructions, through an online portal.
The reports are handled by the Exprivia Ethics Committee and the Supervisory Body. The Ethics Committee consists of Internal Audit, the Head of the Human Resources Office and the Head of the Legal Office.
Reports can be sent through the system without the need to either register or provide personal information. If whistleblowers decide to provide their personal information, they can be assured that it will remain confidential.
All personal data will be processed pursuant to regulations in force on the protection of personal data, i.e., Regulation (EU) 2016/679 (GDPR), as well as any other regulation on the matter applicable in Italy, with full respect for the rights and fundamental freedoms of the data subjects, particularly with regard to the confidentiality of their identity and processing security.
1. Who can send a report?
Anyone can send a report to Exprivia; aside from its employees in Italy and abroad, everyone working on behalf or in favour of the Exprivia Group or who engages in business relationships through any type of contract or engagement (customers, suppliers, partners, advisors, agents, interns, etc.).
2. What should the reports be about?
The reports should generally regard the reasonable and legitimate suspicion or awareness in good faith of unlawful or irregular conduct in working activities which can harm the integrity of the Exprivia Group. Therefore, they should be related to:
- violations of the Code of Ethics (discrimination, harassment, conflicts of interests, etc.);
- violations of the Organisation, Management and Control Model pursuant to Italian Legislative Decree 231/2001;
- in general, facts that may amount to offences or cause harm (financial or reputational) to the Exprivia Group;
- violations of internal provisions or procedures liable to disciplinary sanctions.
The following should not be reported and, in any event, will be ignored by the system:
- information based on “rumours” or “word of mouth”;
- personal complaints.
3. Which channels can I use to send a report?
The following channels can be used:
- web portal: Whistleblowing
- email: ODV@exprivia.com and/or firstname.lastname@example.org
- telephone number +39 080 3382070
- ordinary postal address of the Supervisory Body / Internal Audit / Head of the Legal Office / Head of the Human Resources Office Via Adriano Olivetti no. 11 70056 – Molfetta (BA)
- through the company intranet
The web portal is Exprivia’s primary reporting channel.
4. What should be included in the report?
The report should contain all useful information to enable the bodies responsible for analysing and processing the report to conduct the appropriate investigations regarding its validity. Therefore, the report should contain a description of the facts (including places and dates), the parties involved and any names of other parties that can provide information about the facts; it may also contain attachments (documents, photos and audio and video recordings).
5. Can I send an anonymous report?
Yes, it is possible to send anonymous reports. Exprivia will take those reports into consideration only if the information provided is circumstantiated so as to indicate events and situations on which it is possible to conduct the necessary verifications.
6. Who will be responsible for handling by report?
Reports are received, analysed, checked and processed by Internal Audit, the Supervisory Body, the Head of the Legal Office and the Head of the Human Resources Office. If it is deemed that one of the members of the assessment team is involved to any extent in the report or it is deemed necessary or even only appropriate for one of such members to refrain from managing the report, it is possible to specify that circumstance in the web portal and exclude specific parties from receiving the report.
7. Can I monitor the status of my report?
Certainly. The whistleblower may receive continuous updates on developments regarding his or her specific report by using the unique code provided by the web portal when the report was created.